T is for Track Changes
If you write for publication, there are several items you'll want to keep handy: a computer loaded with Microsoft Word, a copy of Writer's Market, a notebook, a pen, an inspirational saying or two, good lighting, a comfortable chair (maybe one that comes with a lap-warming dog or cat), and a box of warm, cinnamon-sugar donuts. Mmmmmm . . .
Of all these items, the most important is the box of donuts.
Okay, not really, but wouldn't life be interesting if that were true?
One of the most important tools—although considerably less interesting than a box of donuts—is Microsoft Word. One little known, but useful, feature for writers and editors is Word's "Track Changes" tool.
What Does It Do?
How Do I Get Started?
Here's how to use this tool:
- In Microsoft Word, click on Tools.
- Select Track Changes from the menu.
- Select Highlight Changes.
- Check the first box next to Highlight changes while editing. I leave the other boxes unchecked, since I find it distracting to see the changes on screen and having them in the printed document takes a lot of paper.
- The first time you use this feature, you might want to look at the settings available. Click on the Options button. Here is where you can change the colors of everything: deleted text, authors, etc. You can also decide if you want the comments and edits displayed in the margins of the page. If so, check the box next to Use balloons to display changes. Once you've made adjustments, click OK.
- Click on OK.
That's it! "Track changes" might not be the most fun you've ever had in life (if it is, I'm so sorry!), but it can be handy. And it's definitely less fattening than a cinnamon-sugar donut!